First Bangor Halls Booking Request form

Contact Person: * First Last

Name of Organisation: *

Best telephone number to reach you on: *

Contact e-Mail Address: *

Which rooms / halls would you like to book: *

McKinstry Wallace Hall Guild Hall Wilson Hall Meeting Place The Hub Session Room Music Room Craig Room Kitchen I'm not sure

Please enter the date(s) when you require the Halls / Rooms *

What times do you need the room / hall for? (e.g. from 1400 to 1600) *

How often will you require the room / hall? *

Once only Every week Every month Other

Please use this space to describe how you will use the room / hall. *

Will you require any other services?

No thanks We need catering We need presentation facilities We have other requirements (please use "Any Other Information" box to describe)

Any other information that you think would be useful:

Liability Insurance Questionnaire

Re: Confirmation of Insurance Cover

The Church Committee is drawing to the attention of all users of our Halls and premises who are not affiliated organisations of the Church, the need to ensure that they have adequate insurance cover, particularly in respect of their Liability to the public.

Our Church has its own insurance cover as owners of the property but there could be circumstances where an accident occurred or damage resulted which would not be attributable to the fault of the church (in its role as property owner) and as such would fall outside the scope of the Church’s liability and outside the scope of the Church’s insurance cover.

You are therefore requested to complete this questionnaire and even if you do not have any insurance cover, this should be recorded on the form. The Church’s Insurance Brokers, Oval James of Metropolitan Buildings, 29/31 Alfred Street, Belfast, BT2 8ED, will then inspect the form and will be happy to advise you on suitable cover if you have not advisors of our own to consult.

Does your Organisation have Liability Insurance? *

Yes No

Insurer:

Policy No:

Business Description

Indemnity Limit: £ Pounds . Pence

Does the policy provide indemnity to Principles?

Yes No

Please list and special conditions / exclusions of the policy:

Usage Terms and Conditions

These TERMS & CONDITIONS are applicable to all external organisations (or users) wishing to use the church halls.

Please ensure that you read this document carefully before making a booking.

All organisations requesting use of the halls must be approved by the Kirk Session of First Presbyterian Church Bangor prior to use. The approval will be for both the organisation and the event. Subsequent approval may be required for the same organisation requesting use of halls for a different event.

The Kirk Session has the absolute right to refuse an organisation or event if they deem it not to be in keeping with the ethos of the Church or for any other reason at their discretion.

First Presbyterian Church Bangor reserves the right to change arrangements at short notice due to the need for special services and functions (e.g. Funeral Services). During such times the carpark must not be used except by ministerial and church staff.

All organisations are responsible for ensuring they have the correct arrangements in place for child protection/vulnerable adults, health & safety, first aid, emergency arrangements and other applicable requirements.

In addition, organisations using the halls will be required to abide by any arrangements First Presbyterian Church Bangor has in place. These include:

First Presbyterian Church Bangor, Child Protection/Vulnerable Adult Policy
First Presbyterian Church Bangor, Health & Safety Policy
First Presbyterian Church Bangor, Catering Policy

The organisation will be required to complete a notification to the Church’s Insurance Company (Oval James) on a form supplied by the Halls Administrator and will also be responsible for making arrangements to insure against any third party claims which may arise whilst using the hall.

Private Party organisers are advised to check their household insurance to ensure that third party liability extends to cover their event

Requests for specific room-setups (with regard to furniture and audio-visual equipment) must be made at the time of booking and agreed by the Halls Administrator.

The organisation must ensure that good order is kept in the halls, car park and grounds and that any area used is left in a clean and tidy condition.

Organisations must agree to abide by the First Presbyterian Church Bangor, Catering Policy.
Catering requests must be made at the time of booking and agreed by the Halls Administrator in association with the Catering Committee Convenor.

Items belonging to the church or other church hall users may only be used with agreement from the Halls Administrator in association with the equipment owner. These arrangements should be agreed at the time of booking.

No animals/pets are permitted in the church or halls with the exception of registered assistance animals (e.g. Guide or Support Dog).

Vehicle space within the grounds is limited.

Organisations involving children are requested NOT to bring cars onto the church premises (in the interest of safety) but to make arrangements for parents to escort their children to the halls using the pedestrian entrance. Arrangements must be agreed with the Halls Administrator in advance of the event.

Ongoing bookings are subject to an annual review to be held with the Halls Administrator in June of each year. First Presbyterian Church Bangor reserves the right to terminate any ongoing arrangement.

Details of any accident or incident occurring which did or could give rise to injury or illness must be reported to the Halls Administrator. This must be done as soon as possible and in all cases within 24 hours.

No advertisements, bills, flags, emblems or other decorations shall be displayed inside or outside the church or halls without the previous written consent of the Halls Administrator.

No bolts/nails/tacks/screws/pins/etc. shall be driven into any part of the hall nor shall any placards or other articles be affixed to the structure.

The organisation is responsible for all damage done to the premises during the period of use. All damage and breakages must be reported to the Halls Administrator and the First Presbyterian Church Bangor reserve the right to seek financial compensation.

Alcohol and smoking are prohibited on the premises or grounds.

Foul and abusive language and behaviour are prohibited on the premises or grounds.

A contribution towards the cost of maintaining the halls is requested. Details can be discussed at the time of booking
The church does not accept responsibility or liability for the loss or damage to personal effects belonging to anyone using the halls and vehicles & contents are left on the premises at the owner’s risk.

We hope you enjoy our lovely halls complex and that your event goes well.

Halls Administrator:
Seona Carroll (hallsadmin@firstbangor.org)

You must accept these Terms and Conditions before making a booking *

I agree to abide with these Terms and Conditions

Chooboo Ltd